System of Performance

it's all about a smart way to work

View DEMO

Before the meeting

We cordially invite you to watch the demo on the SOPit15 platform. Your dedicated 15 minutes of time will play a crucial role in the entire process. During this session, you will gain insights into its purpose, the reasons behind its creation, and the specific challenges that SOPit15 addresses. You will realistically assess why you want to learn more and prepare questions that are most relevant to the needs of your team.

For the Meeting

Reserve 30 - 45 minutes for an online meeting or as much as it takes to drink a good coffee together :) We will answer all your technical questions regarding your current challenges. During this meeting, we will be more than happy to address all of your technical inquiries related to your current challenges.We will talk openly about possible objections from your team. Furthermore, we will engage in open discussions concerning potential concerns from your team. We will share real-life anecdotes of hotels that have adeptly navigated these challenges. Our aim is to provide you with insights into the process of preparing your team for their initial interaction with SOPIt15. Allow us to assist you in determining the individuals from your team who should be involved in the subsequent learning and implementation stages of SOPit15 - Architects of Change. This selection should be based on factors such as enthusiasm, recognition of the necessity, and recognition of the potential of the proposed solution.

Why

Our shared objective is to equip your team with the expertise to drive the forthcoming transformation, positioning them as the architects of this change. We have meticulously crafted an exceedingly precise implementation process, in which your role is to critically evaluate:

• The existing processes within your organization or department
• The specific domains that demand change most urgently
• The shared goal you aim to achieve through this transformation.
• Your level of awareness regarding the reality that implementation encompasses enthusiasm, along with temporary surges in challenges and workload.
• Your dedication to overcoming these temporary challenges and resolutely pursuing your ultimate objective.

Team contact with 🔴 SOPit15

Only at this point will we extend an invitation to your team of Change Architects to view the demo on the SOPit15 platform. This step will elevate the introduction of your team to the process to a more significant level. The initial interaction with our intelligent tool will enable them easily to understand everything you talked about – including how you communicate, work, and learn.

Before the meeting

Together with the team, you will prepare the most critical and pressing needs and questions that will arise after watching the demo. Our goal will be to provide you with insights into how our collective engagement in the SOPit15 implementation journey can concretely address these needs. Undoubtedly, at this stage, the first objections of the team will appear - about time, about readiness, about the openness of colleagues, about safety. Write them down, we'll address them during the online meeting.

For the Meeting

Again, take as much time as it takes to drink good coffee in good company. Here, in addition to answering all your questions, we will have a chance to get to know each other better. We will invite you to share with us the areas of expertise or standout achievements within your team. By gaining insight into these aspects, we will be better poised to craft the subsequent stages of the implementation process and our broader collaborative endeavor, ensuring a more refined approach.

Questionnaire

Following our meeting, we'll ask you to fill out a pre-implementation survey. This survey will help you evaluate how prepared your team and colleagues are to adapt to a new working environment and establish an efficient "smart way of working." We'll inquire about your current processes, standards, communication methods, and task execution approaches. This information will serve as a solid foundation for a robust start during the implementation training.

Values

During this phase, you'll also get to know the distinct values and expertise that each member of the SOPit15 team contributes to our collaboration. Furthermore, you'll have the opportunity to measure the benefits, such as time and cost savings, that can result from effective implementation and utilization of your intelligent tool.

Project Leader

You'll select a project leader from your team who will be our main point of contact going forward. Together with the leader, we'll determine the final appearance of your SOPit15, discuss potential role divisions within the team, and outline future steps and methods for their execution.

Before the meeting

We are in the process of finalizing the necessary formalities:

• cooperation agreement
• contract confirmation of personal data processing
• order (confirmation of the final number of Administrators)
• payments
• confirmation of the implementation date

Subsequently, we will curate a personalized profile for you, that include the following elements:

• Your distinct visual identity
• A comprehensive process catalog, integrating our recommendations and your existing operational procedures
• Details about individuals you wish to introduce or highlight to your colleagues as a priority
• Pre-recorded greetings and video narratives that best represent your organizational culture
• Profiles of all Administrators, granting you early access to familiarize yourself with the inner workings of SOPit15. This will be your final opportunity to raise any additional queries, offer comments, or request necessary adjustments prior to the implementation meeting.
• SOPit15 online training: Your Onboarding (preparatory tasks for you before our arrival)

The Meeting

Approximately 3-4 weeks after our initial meeting, we will make our way to your location. During this visit, we will reunite with you and the team of Change Architects – individuals with whom we have developed a comprehensive understanding over the course of this journey. We are aware of your needs and common possibilities. We are all thoroughly engaged, in good spirits and ready for an intense day (or more) of working together.

The technical requirements

We will meet in a room that will provide us with undisturbed comfort of cooperation.

• The room can comfortably accommodate all meeting participants, at separate workstations with their own computer.
• There will be a dedicated place in The room for The SOPit15 team, with electrical power, and set in The vicinity of The screen.
• We will have access to a projector, screen, cables and a stable high-speed wi-fi connection.
• Together with The Leader, We will agree on a detailed agenda including ground rules ( phone on silent or off), working time, regeneration breaks and meals.